A simple job acceptance letter is a brief, polite, and professional message that confirms your acceptance of a job offer. It’s typically sent after you’ve reviewed and agreed to the employment terms.
Whether you’re accepting your first job, a part-time position, or a career-changing role, writing a clear and structured acceptance letter ensures a strong start. This guide offers an easy job acceptance letter template, examples, and formatting tips to help you confirm your offer confidently.
Why a Simple Job Acceptance Letter Matters
Even if your employer has sent an offer email, responding with a written job acceptance letter formalizes your commitment. It serves as a record of your intent to join the company, confirms your understanding of the offer, and shows gratitude for the opportunity.
Your letter sets a positive tone for your new employment journey — a professional touch that reflects your reliability and communication skills.
Key Elements of a Simple Job Acceptance Letter
Here’s a breakdown of what every professional acceptance letter should include:
Header and Date
Include your name, address, and date at the top (for formal letters).
Example:
[Your Name]
[Your Address]
[City, State ZIP]
[Date]Employer’s Details (Optional for Emails)
[Hiring Manager’s Name]
[Company Name]
[Company Address]Greeting
Begin with a professional salutation.
Example: “Dear [Hiring Manager’s Name],”Statement of Acceptance
Clearly state that you’re accepting the offer.
Example: “I am pleased to accept the offer for the [Job Title] position at [Company Name].”Confirmation of Details
Reiterate important information such as your start date, salary, or department.
Example: “As discussed, my start date will be [Start Date].”Expression of Gratitude
Thank the employer for the opportunity.
Example: “Thank you for the opportunity to join your team.”Closing and Signature
End with a positive closing line and your signature.
Example:
“Sincerely,
[Your Name]”
Check out more acceptance letter templates.
Do’s and Don’ts for a Simple Job Acceptance Letter
Do’s:
Keep it short — one page or less.
Confirm essential details (job title, start date).
Use professional and courteous language.
Send the letter within 24–48 hours after receiving the offer.
Don’ts:
Don’t use overly casual phrases like “Can’t wait to start!”
Don’t discuss salary changes in the acceptance letter.
Don’t forget to proofread for grammar or typos.
Don’t leave key details (like start date) ambiguous.
Check out template for job offer acceptance letter for part-time position.
Simple Job Acceptance Letter Templates
1. Basic Job Acceptance Letter Template
Use this when you want to keep your response brief yet professional.
Subject: Job Offer Acceptance – [Your Name]
Dear [Hiring Manager’s Name],
I am writing to formally accept the offer for the [Job Title] position at [Company Name]. I appreciate the opportunity and am eager to join the team.
As agreed, my start date will be [Start Date]. Please let me know if there are any documents or next steps required before that time.
Thank you again for this opportunity. I look forward to contributing to [Company Name]’s success.
Sincerely,
[Your Full Name]
[Your Contact Information]
2. Simple Job Acceptance Email Example
Ideal for quick, digital communication when an email response is sufficient.
Subject: Acceptance of Job Offer – [Your Full Name]
Dear [Hiring Manager’s Name],
I’m delighted to accept the offer for [Job Title] at [Company Name]. Thank you for this opportunity — I’m excited to begin my new role on [Start Date].
Please let me know if there’s any additional information or paperwork needed before my first day.
Best regards,
[Your Name]
Check out acceptance letter template for consulting engagement.
3. Job Acceptance Letter with Start Date Confirmation
Perfect for confirming both your acceptance and employment details.
Subject: Job Offer Acceptance – [Your Full Name]
Dear [Hiring Manager’s Name],
Thank you for offering me the position of [Job Title] at [Company Name]. I am pleased to accept the offer and confirm my start date as [Start Date].
I appreciate the warm welcome from your team and look forward to contributing to [Company Name]’s goals.
Kind regards,
[Your Name]
4. Job Acceptance Letter with Formal Formatting (For Printed Version)
[Your Name]
[Your Address]
[City, State ZIP]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
Dear [Hiring Manager’s Name],
I am writing to formally accept the offer for the [Job Title] position at [Company Name]. I’m excited to join the team and contribute to the company’s mission.
As agreed, my start date will be [Start Date]. Please let me know if you need any additional information before then.
Thank you once again for the opportunity.
Sincerely,
[Your Signature (if printed)]
[Your Name]
Check out template for volunteer position acceptance letter.
Formatting Tips
Font: Use a clean, professional font such as Arial, Calibri, or Times New Roman (size 11–12).
Spacing: Keep 1.15–1.5 line spacing for readability.
Format: Save as PDF or send directly via email.
Tone: Maintain professionalism — even if you’re friendly with your recruiter.
Length: 100–200 words for an email; up to one page for a printed letter.
FAQs
How do I write a simple job acceptance letter?
State your acceptance, confirm your role and start date, thank the employer, and close professionally.
Should I send my acceptance letter as an email or printed copy?
Email is most common today, but a printed letter may be appropriate for formal or government jobs.
Can I include salary details in my acceptance letter?
Yes, but only to reconfirm agreed terms — not to renegotiate.
What should I avoid in a simple job acceptance letter?
Avoid informal language, vague statements, or unnecessary details.
How soon should I send my acceptance letter?
Ideally within 24–48 hours after receiving your offer and confirming all terms.
Conclusion
A simple job acceptance letter doesn’t have to be complicated — it just needs to be clear, polite, and professional. It sets the right tone for your new role and reassures your employer of your commitment.
Use the simple job acceptance letter templates above to save time while maintaining a professional impression.
Explore more professional templates on MsCareerGirl.com.
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