How to Leave Professionally and Gracefully

A resignation letter template for maternity leave is a formal document used when an employee decides not to return to work after maternity leave. It communicates the decision respectfully while expressing gratitude and professionalism.

For empowered women pursuing career success, mastering professional letters can lead to valuable opportunities.

Whether you’ve decided to focus on family, transition to part-time work, or explore new opportunities, this guide helps you write a kind, clear, and professional letter. You’ll find key elements, etiquette tips, and ready-to-use templates that make the process simple and respectful.

Key Elements / Guidelines

A maternity-related resignation letter should include:

• Date and Recipient: Include the current date and address the letter to your supervisor or HR.
  Example: [Date], To: [Manager Name]
• Statement of Resignation: Clearly state your decision to resign and include your effective date.
  Example: I am writing to formally resign from my position at [Company Name], effective [Date].
• Mention Maternity Context (Optional): Acknowledge your maternity leave and decision not to return.
  Example: After careful consideration, I’ve decided not to return following my maternity leave.
• Gratitude: Thank your employer for the opportunities, support, and understanding.
  Example: I’m deeply grateful for the flexibility and understanding shown during this important time.
• Offer Transition Assistance: Offer to help train your replacement or ensure a smooth handover.
• Professional Closing: End with a courteous sign-off and your name.

Check out more resignation letter templates.

Tips / Do’s and Don’ts

Do’s:

• Be appreciative: Acknowledge your employer’s support during your maternity journey.
• Stay professional: Maintain a respectful tone even if you’re emotional about leaving.
• Provide adequate notice: Give as much time as possible to ease the transition.
• Keep it short: Focus on clarity and gratitude.

Don’ts:

• Don’t overshare: Avoid including personal or emotional details.
• Don’t sound apologetic: Your decision is personal and valid.
• Don’t criticize the workplace: Keep the tone positive.

Check out short notice resignation letter template.

Sample Templates

Basic Maternity Leave Resignation Letter

[Date]
To: [Manager Name]

Dear [Manager Name],

I am writing to formally resign from my position at [Company Name], effective [Date]. After thoughtful consideration, I have decided not to return to work following my maternity leave.

I am sincerely grateful for the opportunities and understanding I have received during my time here. Please let me know how I can assist in ensuring a smooth transition.

Thank you again for your support.

Warm regards,
[Your Name]

Formal Maternity Resignation Letter with Extended Notice

[Date]
To: [Manager Name]

Dear [Manager Name],

After careful consideration, I have decided to resign from my position at [Company Name], effective [Date]. I have greatly appreciated the support and flexibility provided throughout my maternity leave.

While this decision was not easy, I believe it’s best for my family at this stage. I am happy to help with any transition-related tasks before my departure.

Thank you for your understanding and support.

Sincerely,
[Your Name]

Check out polite resignation letter template for toxic workplace.

Grateful Maternity Resignation Letter for Long-Term Employees

[Date]
To: [Manager Name]

Dear [Manager Name],

I wanted to formally notify you of my resignation from [Company Name], effective [Date]. Having been with the company for several years, this decision comes with mixed emotions.

As I welcome new responsibilities as a parent, I’ve decided not to return following my maternity leave. I am grateful for the mentorship, growth, and support I’ve experienced here.

Please let me know how I can help with the transition process.

With sincere appreciation,
[Your Name]

Formatting Tips

• Font & Size: Use professional fonts like Arial or Times New Roman, size 11–12pt.
• File Format: Send as a PDF or formal printed letter.
• Tone: Warm, professional, and appreciative.
• Length: Ideally one page; concise yet heartfelt.
• Delivery: Email or printed letter, depending on workplace culture.

Check out resignation letter template for relocation.

FAQs

Can I resign during maternity leave?

Yes, you can resign at any point during maternity leave. Just provide formal notice and express gratitude.

Should I mention maternity leave in my resignation letter?

You can mention it briefly, but keep it professional and positive.

How much notice should I give?

Two to four weeks is standard, but earlier notice is appreciated for smoother planning.

Is it okay to not return after maternity leave?

Yes, it’s completely acceptable to prioritize your family and personal well-being.

Should I offer to help during the transition?

Yes, it demonstrates professionalism and goodwill.

Conclusion

A resignation letter template for maternity leave helps you exit gracefully and maintain positive professional relationships while transitioning into motherhood. By keeping your letter professional, warm, and clear, you ensure mutual respect and leave on good terms. Explore more professional templates on MsCareerGirl.com and bookmark this guide for future reference.